Instructions for Tellers

The following is a reference sheet that is given to new tellers as a guide.

  1. Separate regular church offering envelopes from loose offering. Regular church offering envelopes are to be opened and money kept separate from loose offering or any other special offerings (eg. Fellowship Fund, Easter, Thanksgiving, Christmas, etc.). All special offerings such as these must be kept separate, counted and recorded as such on Tellers Offering Report (Make sure to date and always have two signatures). If there is a cheque in the loose offering it must be given to the person opening the regular church offering envelopes and an envelope or piece of paper must be filled in giving name, address and amount and put in with other envelopes. This must be done in order for receipt to be issued at year end.

  2. Have a teller count loose offering and write down money by denominations and have a total ready. A second teller should recount this offering to verify that it is correct. Record loose offering as “Loose Offering” on Tellers Offering Report.

  3. Put regular church offering envelopes in order by number and place in slots in wooden tray. Check all envelopes to make sure they have either a number or name on them. If no name or number on envelope and money inside is bills or coins put it with the loose offering and destroy envelope. (No name or number makes it impossible to give credit to person putting money in.) If a cheque is in the envelope write information (name and address) on the envelope and place at end of regular church offering envelopes in wooden tray. Any odd envelopes (budget recovery, etc.) can be placed at end of wooden tray and included in total for church offering envelopes.

  4. Opening regular church offering envelopes:

    • Open and make sure amount inside envelope agrees with amount marked on envelope.
    • If there is no amount marked on envelope, please make sure to fill in amount on bottom line of envelope.
    • If there is a cheque inside an envelope, make sure it is a current date and not post-dated. Stamp the back of all cheques and add them up. Send adding machine tape with cheques to Bank. Complete the “Listing of Cheques” form and staple to Tellers Offering Report. Give total of cheques to teller making out the deposit slip.
    • Have a teller count number of bills and coins from offering envelopes and have a total ready.

  5. After all regular church offering envelopes are opened total envelopes on adding machine (have someone call dollar amount and another person enter into adding machine). Compare the total to the money already counted. If it does not balance you must recheck envelope and adding machine tape and recount money. It is important to balance. Record total as “FHBC Church Envelopes” on Tellers Offering Report.

  6. Once you have balanced you are ready to combine all monies, fill in the deposit slip and complete the Tellers Offering Report (Remember to date and always have 2 signatures). Remember to put all offering envelopes with the Tellers Offering Report & Listing of Cheques form and put in Financial Secretary’s box, 2 copies of the deposit slip in the deposit bag with the money and 1 copy of deposit slip in the Treasurer’s box.

  7. If any US bills come in offering, please complete a separate deposit slip indicating US dollars - do not put total on it. This deposit slip and the US bills can be included in same deposit bag as regular deposit. Remember to make note on Tellers Offering Report as to US dollar deposit. US coin does not require any special consideration as the bank does not offer exchange on it; it can be deposited with the regular deposit.